Maternal and Child Health Administration Support
Job No:
COS161
Location:
Colac
We are seeking a friendly enthusiastic person to join our Maternal and Child Health team in the permanent part-time position of Maternal and Child Health Administration Support, 16 hours per week working on Mondays and Thursdays.
Located within two hours south-west of Melbourne, Colac Otway is renowned for its magnificent southern coastline, the Otway rainforests and the northern lakes and offers an attractive lifestyle with diverse employment opportunities. Backed by a thriving economy in primary industries, tourism, commercial and community services this is an exceptional career opportunity.
This position is based in Colac.
As Maternal and Child Health Administration Support you will:
- Provide high level administrative support to the Maternal and Child Health services, ensuring a smooth and efficient service delivery.
- Maintain strict confidentially and uphold the highest ethical and privacy standards when handling personal data, engaging in customer interactions and internal communications.
Key responsibilities include:
- Become competent in the use of CDIS software including the management of calendars, appointments, group processes and reporting.
- Manage incoming birth notifications and input data into CDIS system and arrange for the first five appointments.
- Manage incoming calls, ensuring courteous and effective communication and follow up where required.
- Order, collect and display health information, library books and pamphlets for the centres.
- Order and prepare fact-sheets, home visiting forms, information and health packs for parents.
- Prepare the Colac centre and other venues, if required, for parent group meetings.
- Maintain the Maternal and Child Health information on Council’s website.
- Provide support to nurses in the use of electronic record management system, Content Manager and Windows based programs
- Prepare agendas and take minutes at meetings as required.
- Undertake general administrative activities.
About You:
To support your success in this role you will have:
- Demonstrated administration skills and experience in an office environment.
- Strong time management skills.
- Responsive and flexible to work demands.
- Demonstrated initiative, innovation and continual improvement of processes and projects.
- Well-developed written and verbal communication skills and interpersonal skills.
- Excellent computer skills and knowledge including the production and publishing of documents and plans in the printed and interactive electronic format.
- Current Working with Children Check.
- Current Victorian Driver’s Licence.
For further information regarding the duties and requirements of the role, please refer to the position description.
Salary information: $34.02 to $35.84 per hour plus superannuation.
Applications close on Friday 12 September 2025 at 11.59pm
For further information and to apply:
-
- Download and review the Position Description including the Key Selection Criteria.
- Information to be included with your application:
- Letter of application
- Current resume
- Key Selection Criteria Responses
- Submit your application
Andrew Tenni
Interim Chief Executive Officer
Colac Otway Shire Council is a child safe organisation and is committed to creating a diverse environment and is proud to be an equal opportunity employer.
